Compliance index

Below is the table set out in Schedule 2 of the Public Governance, Performance and Accountability Rule. Section 17AJ(d) requires this table to be included in entities’ annual reports as an aid to access.

Compliance index
PGPA Rule reference Part of report Description Requirement PM&C compliance as at 6/8/18
17AD(g) Letter of transmittal
17AI vii A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report. Mandatory Compliant
17AD(h) Aids to access
17AJ(a) vii-xi Table of contents. Mandatory Compliant
17AJ(b) 281 Alphabetical index. Mandatory Compliant.
17AJ(c) 278-280 Glossary of abbreviations and acronyms. Mandatory Compliant
17AJ(d) 266-277 List of requirements. Mandatory Compliant
17AJ(e) 283 Details of contact officer. Mandatory Compliant
17AJ(f) 283 Entity’s website address. Mandatory Compliant
17AJ(g) 282 Electronic address of report. Mandatory Compliant
17AD(a) Review by accountable authority
17AD(a) 2-9 A review by the accountable authority of the entity. Mandatory Compliant
17AD(b) Overview of the entity
17AE(1)(a)(i) 10 A description of the role and functions of the entity. Mandatory Compliant
17AE(1)(a)(ii) 12-19 A description of the organisational structure of the entity. Mandatory Compliant
17AE(1)(a)(iii) 35 A description of the outcomes and programmes administered by the entity. Mandatory Compliant
17AE(1)(a)(iv) 47 A description of the purposes of the entity as included in corporate plan. Mandatory Compliant
17AE(1)(b) 30-31 An outline of the structure of the portfolio of the entity. Portfolio departments — mandatory Compliant
17AE(2)   Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change. If applicable, Mandatory Not applicable
17AD(c) Report on the Performance of the entity
  Annual performance Statements
17AD(c)(i); 16F 45-108 Annual performance statement in accordance with paragraph 39(1)(b)
of the Act and section 16F
of the Rule.
Mandatory Compliant
17AD(c)(ii) Report on Financial Performance
17AF(1)(a) 133 A discussion and analysis of the entity’s financial performance.   Compliant
17AF(1)(b) 138-148 A table summarising the total resources and total payments of the entity. Mandatory To be provided
17AF(2)   If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including:
the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future
operation or financial results.
If applicable, Mandatory. Not aplicable
17AD(d) Management and Accountability
  Corporate Governance
17AG(2)(a) 114 Information on
compliance with section 10 (fraud systems)
Mandatory Compliant
17AG(2)(b)(i) vii A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared. Mandatory Compliant
17AG(2)(b)(ii) vii A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place. Mandatory Compliant
17AG(2)(b)(iii) vii A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity. Mandatory Compliant
17AG(2)(c) 110-112 An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance. Mandatory Compliant
17AG(2)(d) – (e) 153 A statement of significant issues reported to Minister under paragraph 19(1) (e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance. If applicable, Mandatory Compliant (statement reporting nil significant issues)
  External Scrutiny
17AG(3) 115-116 Information on the most significant developments in external scrutiny and the entity’s response to
the scrutiny.
Mandatory Compliant
17AG(3)(a) 115 Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations
of the entity.
If applicable, Mandatory Compliant
17AG(3)(b) 115-116 Information on any reports on operations of the entity by the Auditor–General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman. If applicable, Mandatory Compliant
17AG(3)(c)   Information on any capability reviews on the entity that were released during the period. If applicable, Mandatory Not applicable
  Management of Human Resources
17AG(4)(a) 117 An assessment of the entity’s effectiveness in managing and developing employees to achieve
entity objectives.
Mandatory Compliant
17AG(4)(b) 118-120 Statistics on the entity’s APS employees on an ongoing and non-ongoing basis; including the following:
  • Statistics on staffing classification level;
  • Statistics on full-time employees;
  • Statistics on part-time employees;
  • Statistics on gender;
  • Statistics on staff location;
  • Statistics on employees who identify as Indigenous.
Mandatory Compliant
17AG(4)(c) 126 Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999. Mandatory Compliant
17AG(4)(c)(i) 127 Information on the number of SES and non-SES employees covered by agreements etc identified in paragraph 17AG(4)(c). Mandatory Compliant
17AG(4)(c)(ii) 128 The salary ranges available for APS employees by classification level. Mandatory Compliant
17AG(4)(c)(iii) 129 A description of non-salary benefits provided to employees. Mandatory Compliant
17AG(4)(d)(i) 129 Information on the number of employees at each classification level who received performance pay. If applicable, Mandatory Compliant
17AG(4)(d)(ii) 129 Information on aggregate amounts of performance pay at each classification level. If applicable, Mandatory Compliant
17AG(4)(d)(iii) 129 Information on the average amount of performance payment, and range of such payments, at each classification level. If applicable, Mandatory Compliant
17AG(4)(d)(iv) 129 Information on aggregate amount of performance payments. If applicable, Mandatory Compliant
  Assets Management
17AG(5) 153 An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities If applicable, mandatory Compliant
17AG(6) 149 An assessment of entity performance against the Commonwealth Procurement Rules. Mandatory Compliant
17AG(7)(a) 150 A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). Mandatory Compliant
17AG(7)(b) 158 A statement that During 2017-18, 101 new consultancy contracts were entered into involving total actual expenditure of $4.30 million. In addition, 24 ongoing consultancy contracts were active during the period, involving total actual expenditure of
$2.74 million.
Mandatory Compliant
17AG(7)(c) 150 A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged. Mandatory Compliant
17AG(7)(d) 150 A statement that Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website. Mandatory Compliant
  Australian National Audit Office Access Clauses
17AG(8) 149 If an entity entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract. If applicable, Mandatory Compliant
  Exempt contracts
17AG(9) 149 If an entity entered into a contract or there is a standing offer with a value greater than $10,000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters. If applicable, Mandatory Compliant
  Small business
17AG(10)(a) 151 A statement that PM&C supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website. Mandatory Compliant
17AG(10)(b) 151 An outline of the ways in which the procurement practices of the entity support small and medium enterprises. Mandatory Compliant
17AG(10)(c) 151 If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that PM&C recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website. If applicable, Mandatory Compliant
  Financial Statements
17AD(e) 156-243 Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act. Mandatory To be inserted
17AD(f) Other Mandatory Information
17AH(1)(a)(i) 151 If the entity conducted advertising campaigns, a statement that During 2017-18, PM&C conducted the following advertising campaigns: ASEAN-Australia Special Summit 2008. Further information on those advertising campaigns is available on the PM&C website and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website. If applicable, Mandatory Compliant
17AH(1)(a)(ii)   If the entity did not conduct advertising campaigns, a statement to that effect. If applicable, Mandatory Not applicable
17AH(1)(b) 153 A statement that “Information on grants awarded by PM&C during 2017-18 is available on the PM&C website. If applicable, Mandatory Compliant
17AH(1)(c) 121 Outline of mechanisms of disability reporting, including reference to website for further information. Mandatory Compliant
17AH(1)(d) 116 Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found. Mandatory Compliant
17AH(1)(e)   Correction of material errors in previous annual report. If applicable, mandatory Not applicable as at 6/8/18
17AH(2) 130-132 Information required by other legislation. Mandatory Compliant